BASEL OFFICE - HR Specialist


The HR Specialist is responsible for all HR- and recruitment-related activities within Viking’s Operational Head Office in Basel. Moreover, s/he supports the HR partners in Wiebelsheim (Germany) and Porto (Portugal).

We are currently looking for an HR Specialist as a maternity cover for a period of 12 months. The HR Specialist reports to the Vice President HR and has the reception team reporting to him/her.

This role is based in Basel, Switzerland. Thus, please note that we can only accept applicants who are eligible to work in Switzerland or in possession of a valid work permit.



• Managing all aspects of employee lifecycle (issuing contracts & contract amendments, maternity leaves, exit/termination process including reference letters) in an effective & compliant manner

• Recruiting for all roles based in the Basel office (issuing job descriptions and job advertisements, collaboration with recruiting agencies, interviewing, contracting)

• Ensuring adequate reporting of recruiting status quo & measures at all times

• Providing guidance around compensation and benchmarking of salaries

• Managing employee records, HR files and reports in SuccessFactors

• Overseeing position management in SuccessFactors

• Maintaining organization chart in MS Visio, structural set-up in SuccessFactors, creation of job codes

• Maintaining close business contacts with all Head Office Departments

• Providing guidance for department heads in employee-related questions

• Acting as a point of contact for all employees in the Basel Head Office

• Creating monthly reports in PowerBI

• Onboarding of new employees (including setting-up the organizational IT structure, permits as well as organizing an induction day)

• Organization of and participation in job fairs (mainly for, but not limited to, Head Office events only)

• Supporting the Director Payroll with HR-related queries as well as with reports needed for the monthly payroll run

• Responsible for office security and fire protection

• Collaborating with our lawyers in case of legal cases

• Provide guidance and appropriate coaching of direct reports

• Engagement in organization of employee events

• Leading or supporting various projects (e.g. anniversaries, birthday gifts, PCR tests of office employees)



• Certificate/degree in Human Resource Management

• Min. four years professional experience in a similar position

• Excellent organizational and communication skills

• Fluency in English and German (written and verbal)

• Excellent computer knowledge (MS Office); SuccessFactors and PowerBI knowledge would be an asset

• Ability to work independently

• Positive personality, flexible, inter-cultural, stress resistant and resilient

• Ability to take proactive approach to overcome challenges and achieve results
• Previous work experience in an international environment would be an asset
• Discreetness
• Comfortable in handling confidential data
• Attention to detail
• Professional appearance


• Flexible working hours

• On-site employee restaurant (including complimentary soft drinks, juices and coffee/tea)

• Regular company events, e.g. sports games, barbecue, cooking classes

• A modern working environment with height-adjustable desks

• A highly talented, passionate and international team

• Various discounts


If you are interested in this role, please apply via our website including a cover letter and your CV.

Job Segment: Payroll, HR, Finance, Human Resources