BASEL OFFICE - Junior Purchasing Manager Operations

Viking is a strong and dynamic company - with a growing fleet of more than 80 river ships, seven ocean vessels, two explorer ships and a Mississippi River ship.
Our guests experience all the comfort and elegance of our award-winning fleet cruising over 100 itineraries around the world.

The Junior Purchasing Manager Operations is accountable for placing Purchase orders with our major F&B vendors, as well as ensuring the correct time, date and place of delivery to our vessels.

Please note that we can only accept applicants who are eligible to work in Switzerland or in possession of a valid work permit.
 

ROLE DESCRIPTION

• The Junior Purchasing Manager Operations will implement and manage a set of controls designed to mitigate risk of sub-par quality products and inaccurate reporting to enhance the accuracy of the company's reported financial results, and ensure that major vendors are compensated timely and accurately
• The Junior Purchasing Manager Operations actively communicates and reports directly to the Senior Manager Purchasing Operations in Basel

KEY RESPONSIBILITIES

• Generate Purchase Orders based on ship requisition requests and manage adjustments (quantities and quality) in adherence to budget guidelines and Inventory in liaison with onboard Management
• Oversee the transport/logistics operation, and identify potential risks. Help mitigate adjustments in case of deviations to ship sailing schedules
• Monitor that ship ordering volumes and warehouse stock levels are in-line with forecasts and budgets, and report significant issues to management
• Ensure all proper documentation is in place to support the company’s financial accounting process
• Evaluate ships feedback in Liaison with Purchasing & Culinary Department and implement new products and product improvements
• Vacation replacement of Colleagues in the team, including travel to various work locations
• Work closely with the Senior Manager Purchasing Operations, as well as the vendors to implement initiatives, processes and procedures to improve day to day supply chain management operations
• Support the Senior Manager Purchasing Operations in maintaining a clear and documented system of defined product specification and Master Data

KEY QUALIFICATIONS

• Minimum 2-5 years of relevant job experience (administrative)
• Excellent English skills (written & verbal), German (written & verbal)
• Advanced IT Skills (MS Office, strong Excel skills)
• Ability to effectively challenge and influence Operations to ensure adequate cost control and Purchasing practices 
• Open minded and flexible with interpersonal skills
• “Can-do” attitude with tenacity to find out information as well as tactful, diplomatic approach
• Proactive, self-starter willing to do what is needed to complete a task

EDUCATION

• Graduate education within the F&B industry preferably bachelor`s degree in hotel management, accounting or business administration or equivalent work experience

NICE TO HAVE QUALIFICATIONS

• Will be expected to travel as needed (30% within Europe)
• Hold a valid driver’s license (category B)
• Familiar with using purchase ordering or warehouse management systems

CULTURE & BENEFITS

• Fast-growing and dynamic environment, a modern workspace, flexible working hours and hybrid model 
• Restaurant and regular company activities (e.g., cooking classes, sponsorship to sport events, …)
• Free cruise (for you and your +1) every two years and friends & family special discounts

HOW TO APPLY

Please apply via our website www.vikingcareers.com, including your CV in English and a one-page cover letter to introduce yourself and your interest for the role.
For more details about this position, contact Virginia Belli under +41 61 638 60 11