The Human Resources (HR) Assistant is responsible for all HR-related activities for the China Outbound operation (6 vessels). Moreover, the HR Assistant is the core HR partner to the Senior Officers onboard all ships, and acts as an adviser in HR-related matters and in support of Vikings' Employee Performance Review processes. The HR Assistant reports to the Senior Manager Human Resources. This role is based in Basel, Switzerland.

Thus, please note that we can only accept applicants who are eligible to work in Switzerland or who are in possession of a valid Swiss work permit.




  • Manage HR Administration and wellbeing of crew in an effective & compliant manner
  • Maintain employee records
  • Prepare contract documents for employees and support with visa application process
  • Gather all HR needs of responsible area and initiate necessary actions in agreement with Senior HR Manager and Corporate Operations Manager (COM)
  • Ensure and control that needed number & quality of crew for assigned operation is provided in time by Recruiting 
  • Maintain close business relations with the responsible core team
  • Maintain business contacts with recruiting and payroll department
  • Analyze terminations / turnover data and initiate appropriate actions in coordination with COM
  • Act as employee relations agent for assigned area to ensure compliance
  • Control staff satisfaction and initiate action to improve in coordination with COM
  • Support responsible COM with deployment of management positions
  • Coordinate staff planning process at beginning of season together with core team
  • Coordinate employee performance review activities in area
  • Supports the onboard Senior Officer with the HR Administration and vacation planning
  • Support the recruiting team with recruiting events
  • Support the trainings department in the organization of the season start training
  • Conduct Ships visits to foster the Core Team with the onboard management and crew performance review




  • Graduated education or professional experience in HR in hotel / tourism industry
  • Fluency in both English and German (written and verbal) is required; Mandarin would be an asset
  • International experience / experience on a ship is an asset
  • Excellent computer knowledge (MS Office)
  • Previous administrative experience
  • Excellent organizational and communication skills
  • Ability to work independently, service-oriented and guest-focused
  • Flexible, team player, creative, stress resistant and resilient




  • A dynamic and fast-growing environment where you can drive your future
  • A highly talented, passionate and international team
  • A modern working environment with height-adjustable desks
  • On-site employee restaurant (incl. complimentary soft drinks, juices and coffee)
  • A free cruise for you and your +1 every two years
  • Regular company events, e.g. sports games, barbecue, cooking classes


If you are interested in this role, please apply via our website including a cover letter and your CV.

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