OCEAN - Second Purser Admin





To organize the ship’s clearance in every port of call by preparing the necessary paperwork in a timely manner with Viking Ocean Cruises for both Passenger and crew and ensuring we meet all custom / immigration requirements, along with the ship Clearance.



  • Facilitates prompt processing of legal documents (guest manifest; crew list) with port authorities by preparing required paperwork.
  • Responsible for all clearance related matters and communication with port agents.
  • Assisting the Chief Purser for Clearance of vessel for crew & Passenger on arrival into port and departure.
  • Responsible for any Crew and Passenger medical disembarks in cooperation with the Medical team, support from HR and Chief Purser.
  • Maintenance of Crew & Passenger manifests for on board safety regulations and  International requirements (i.e. Shore passes etc.)
  • Diligent completion of signing off and on process for all crew members in MXP with the support of the HR Manager.
  • Assisting the Crew Purser by organizing ground arrangements for any signing On/Off crew members.
  • Ensure vessel distribution via mail of Crew & Passenger manifest information.
  • Ensure that all passports (Crew & Passenger) hold valid visas and updating this info in MXP.
  • Ensure crew Seaman’s Books are completed with proper embarkation dates.
  • Ensure that all equipment for check-in is proper charged and ready to use on embarkation day.
  • Active participation in onboard training programs.
  • Additional duties, not mentioned here, will be expected as per management request.


Supervisor: Crew Purser

Receives instructions from: Chief Purser



  • A minimum of two years’ experience in the Pursers department on board a vessel.
  • Fluent English language, written and spoken. Additional language is an advantage.
  • Strong administrative and organizational skills
  • Computer knowledge (MSWord, Excel. Outlook) MXP is an advantage
  • Knowledge of Clearance and Visa requirements in international waters for both crew & passengers.
  • International experience / shipboard experience is required
  • Ability to work independently, positive, approachable personality, professional appearance, excellent communication skills.
  • Flexible and stress resistant, team player, shows commitment



Job Description • Contract • Company Rules and Regulations • Onboard ABC • Viking College • Uniform Regulation

“As for conditions — in terms of contracts, special benefits and vacations during the season — Viking is far above average within the industry.”

Job Segment: Medical, Administrative Assistant, Healthcare, Administrative